Thompson Gray employees, Pat Riley, Director Functional Support, and Leah Crocker, Program Manager for Functional Support Programs, have been recognized by the Department of Army for their work on a team developing the Procure-to-Pay (P2P) initiative. The formal announcement of this award will be made at the American Society of Military Comptrollers (ASMC) national Professional Development Institute (PDI) in late May. ASMC is the premier professional organization of resource managers and comptrollers across all services and OSD. The PDI is the venue in which military departments present prestigious recognition and awards. The P2P team is recognized with the DA “FY2013 Resource Management Award for Cost Savings Initiative” in the Above ACOM category.
P2P is an effort directed by the Defense Business Systems Management Committee to explore direct disbursing from Department of Treasury to vendors and create a portal in GFEBS to allow vendors to conduct Supplier self-service (SUS) actions.
“Congratulations Pat and Leah. The performance of this team is exemplary,” said Ron Gray, President of Thompson Gray. “This is a tangible acknowledgement by the Army through a recognized group of professional colleagues for the outstanding support you provide at the highest levels of DA and OSD.”
The team accomplished objectives with the Procure-to-Pay (P2P) pilot and approved to permission to ‘go live’ in December 2011. To date the effort has maintained a “zero difference” reconciliation rate with official Treasury balances for 22 consecutive months. In FY 13 the program disbursed 9,615 GFEBS payments with a value of $287M to over 1500 vendors. The program has ensured steady continual growth exceeding projections.
P2P has achieved electronic processing rate of 90% since SUS pilot began; and, 99% for the last six months. Further the program has 100% accuracy rate for SUS invoices matched to acceptance. Also, acceptance of goods and posting in GFEBS occurs in the very same day. The team has developed training material, trained users and provided problem resolution support. They have also shared lessons learned with Department of Navy and Defense Agency Initiative Group.
This effort is enabling closer coordination and system interface between Department of Treasury and GFEBS systems, enhances the audit trail of a GFEBS transaction, helps to eliminate unmatched disbursements and reduces workload. A Cost Benefit Analysis for SUS alone estimates a $147M savings once FOC is achieved.
“We are extremely proud of Pat and Leah, not only for this recognition but for the excellence they demonstrate day-to-day in support of our customers,” Mr. Gray concluded.